On 26.09.2023, the National Assembly adopted at second reading important amendments to the Labour Code (LC). As per the adopted decisions, as from 01.06.2026, employment record books in paper format will be finally consigned to the past and will be replaced by the so-called “single electronic employment record”.
With the voted changes, the Executive Director of the National Revenue Agency (NRA) has been assigned by 01.06.2025 to build an employment register which will bring together and organize all necessary information about workers and employees. Within the stipulated period until 01.06.2025, NRA shall also complete the initial data in the new employment register based on the employment contracts and, where necessary, based on other sources.
Part of the employment register, which the NRA should build and maintain, is the so-called “single electronic employment record”. According to the amendments, the single electronic employment record is an electronic document that contains data and information about the employment of workers or employees. Therefore, the electronic employment record will be used as an official certification document concerning the data it contains. The Labour Code regulates in detail the exact content of each single electronic employment record, whereas among the most important elements of its content are: personal data of the respective worker or employee, details of the date of conclusion and termination of the relevant employment contract, its duration, grounds for conclusion, remuneration amount, place of work; working hours, holidays. The single electronic employment record will also certify the length of time recognized as length of service and can be used to certify it.
Every worker or employee will have access to the single electronic employment record. Workers and employees will also have the right to receive information about the history of access to their single electronic employment record. They will thus be able to track down the people who have checked the data contained therein. Information about the history of access will not be given only in the cases where access to the record has been granted to authorities in pre-trial proceedings under the Code of Criminal Procedure and to the State Agency for National Security.
The amendments to the Labour Code will also allow employers to access information about their workers and employees that has been entered by previous employers. An exception, provided for the purpose of protecting the rights and interests of the worker or employee, is the information about wages and benefits paid by previous employers.
By 01.06.2026, every employer undertakes to complete the employment record books of its workers and employees and to enter the length of service of the worker or employee as of 01.06.2025, and then return the employment record book to the respective worker or employee.
The amendments to the Labour Code are an expression of determination to maintain digital registers and facilitate citizens and businesses, hence they are a good step forward in this direction.